Texas AgriForestry Small Farmers, Ranchers, and Landowners (“TASFRL,” “we,” “our,” or “the Organization”), a 501(c)(3) nonprofit, is committed to protecting the privacy and confidentiality of all personal information entrusted to us. This Privacy Statement outlines how we collect, use, safeguard, and disclose information in accordance with our Bylaws, Confidentiality Policy (Appendix B), Code of Ethics (Appendix A), and Document Retention Policy (Exhibit E).
TASFRL Bylaws Package October 2025 Edition _20251030
By creating a membership account, submitting information through this website, or requesting TASFRL services, you acknowledge and accept the practices described in this Privacy Statement.
We may collect the following types of information:
Personal Identifying Information
Name, mailing address, phone number, email address, date of birth, and membership details.
Landowner / Client Information
Property location, acreage, GIS/GPS coordinates, photos, videos, drone imagery, land-use goals, service requests, and project documentation collected during assessments or field activities.
Financial Information
Payment information when applicable (e.g., service fees, donations, event registration).
Technical Information
IP address, device identifiers, browser type, operating system, website usage data, and security-related logs.
Voluntary Information
Surveys, outreach participation, demographic information, or program interest submissions.
TASFRL uses personal information only for legitimate nonprofit purposes, including:
Membership administration, communications, and verification
Scheduling and delivering programs, services, and field operations
Land assessments, mapping, and technical support
Compliance with grant, donor, or reporting requirements
Organizational planning, analytics, and impact measurement
Safety, risk management, and legal compliance
Communication about programs, workshops, events, opportunities, and updates
Maintaining accurate corporate records per our Document Retention Policy (Exhibit E)
TASFRL Bylaws Package October 2025 Edition _20251030
We do not collect information for commercial advertising purposes.
TASFRL does not and will not sell, rent, trade, or share your personal information with marketers or external commercial entities.
No customer, member, donor, or client data will ever be sold.
Consistent with Appendix B (Confidentiality Policy), TASFRL personnel, volunteers, and contractors are required to:
Treat all client and member information as confidential
Access information only for authorized duties
Prevent unauthorized disclosure to third parties
TASFRL Bylaws Package October 2025 Edition _20251030
We may disclose limited information only when necessary and only under the following circumstances:
With your explicit written or electronic consent
To third-party providers who assist TASFRL operations (e.g., secure file storage, payment processors), bound by confidentiality obligations
When required by law, subpoena, court order, or regulatory authority
To protect life, safety, or property
For service delivery, such as contractors performing field work under TASFRL direction
We never share more information than is reasonably necessary.
TASFRL maintains all records in accordance with:
Bylaws Article XII (Operations)
Document Retention Policy (Exhibit E)
Confidentiality Policy (Appendix B)
TASFRL Bylaws Package October 2025 Edition _20251030
We use reasonable administrative, technical, and physical safeguards to protect data from unauthorized access, alteration, disclosure, or destruction. Records are stored in TASFRL’s secure designated electronic media systems.
You may request:
A copy of the personal information we hold
Corrections to inaccurate or incomplete information
Deletion of information (where permitted by law and not required for retention)
Clarification on how your information is used
Requests may be sent to: governance@tasfrl.org
We may update this statement periodically. Continued use of TASFRL’s website or services constitutes acceptance of the revised version.